Texas general contractors
Subcontractor compliance software for Texas general contractors
Collect COIs, W-9s, and Workers' Comp documents from every sub on every project, automatically. Built for GCs working in Texas.
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Texas doesn't license general contractors at the state level, but specific trades (electrical, plumbing, HVAC) require licensing. Tracking the right paperwork for each sub type matters. Texas doesn't require a state-level general contractor license, but specific trades (electrical, HVAC, plumbing) are licensed by TDLR. With Texas's construction boom in Austin, Dallas, and Houston, subcontractor compliance management is critical. PaperBoss is subcontractor compliance software that automates the collection of COIs, W-9s, and Workers' Comp exemptions from every sub working on your projects in Texas. No spreadsheets, no account signups for subs, no chasing.
Automated COI collection for Texas subs
Send every sub a secure upload link. They upload their Certificate of Insurance in under a minute with no account, and PaperBoss captures the effective and expiration dates automatically.
W-9 collection at onboarding
Stop scrambling at 1099 season. Collect a signed W-9 from every Texas subcontractor during onboarding and export a clean CSV for 1099-NEC filing in January.
Workers' Comp & exemption tracking
Track Workers' Comp certificates and exemption documents from every sub. Get alerts before coverage lapses so you're never exposed mid-project.
Audit-ready reporting
Export a full compliance report for any project, any sub, any date range. Hand it to your insurance auditor, your CPA, or a Texas state inspector in seconds.
Frequently asked questions
Is a general contractor license required in Texas?
Texas doesn't issue a state-level general contractor license, but trades such as electrical, plumbing, and HVAC are licensed at the state level. GCs are still responsible for verifying that trade subs carry the correct licensing.
How do I verify subcontractor insurance in Texas?
The standard approach: request a Certificate of Insurance (COI) from each sub before work begins, confirm the coverage limits meet your contract requirements, confirm you're listed as Additional Insured, and track the expiration date. PaperBoss automates all four steps for Texas GCs.
How do I collect W-9s from subs in Texas?
The IRS requires you to collect a Form W-9 from any US contractor you pay $600 or more in a tax year so you can issue a 1099-NEC. PaperBoss sends each sub a secure upload link for their W-9 during onboarding, stores it encrypted, and exports clean data for 1099 season.
Does PaperBoss work for general contractors in Texas?
Yes. PaperBoss is built for US general contractors in all 50 states, including Texas. Document types, compliance workflows, and tax requirements (1099-NEC, W-9) are all US-specific.
How much does PaperBoss cost?
PaperBoss starts at $29/month for Starter, $79/month for Pro, and $149/month for Business. Every plan includes a 14-day free trial with no credit card required.
Built for Texas general contractors.
Every day without tracking is a day you’re exposed. One uninsured sub can cost you the whole job.
14 days free · No credit card