Washington general contractors
Subcontractor compliance software for Washington general contractors
Collect COIs, W-9s, and Workers' Comp documents from every sub on every project, automatically. Built for GCs working in Washington.
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Washington requires general contractors to hold a state-issued license through the Washington Department of Labor and Industries (L&I). Verifying subcontractor licensing, insurance, and tax paperwork is part of every project kickoff. Washington is also a monopolistic Workers' Compensation state. Subs must carry coverage through the state fund, not a private carrier, so verifying that coverage is current is a state-specific step you can't skip. Washington is a monopolistic Workers’ Comp state. Subs must carry coverage through L&I. That makes verifying state-issued WC accounts (not private COIs) part of standard GC compliance workflow. PaperBoss is subcontractor compliance software that automates the collection of COIs, W-9s, and Workers' Comp exemptions from every sub working on your projects in Washington. No spreadsheets, no account signups for subs, no chasing.
Automated COI collection for Washington subs
Send every sub a secure upload link. They upload their Certificate of Insurance in under a minute with no account, and PaperBoss captures the effective and expiration dates automatically.
W-9 collection at onboarding
Stop scrambling at 1099 season. Collect a signed W-9 from every Washington subcontractor during onboarding and export a clean CSV for 1099-NEC filing in January.
State-fund Workers' Comp verification
Washington requires state-fund WC coverage. PaperBoss tracks each sub's state WC account status alongside private COIs for a complete compliance picture.
Audit-ready reporting
Export a full compliance report for any project, any sub, any date range. Hand it to your insurance auditor, your CPA, or a Washington state inspector in seconds.
Frequently asked questions
Do general contractors need a license in Washington?
Yes. Washington requires general contractors to hold a state-issued license, administered by the Washington Department of Labor and Industries (L&I). GCs are also responsible for verifying that subcontractors hold the correct licensure for their trade. PaperBoss lets you store and track license documents alongside COIs and W-9s.
How does Workers' Comp verification work in Washington?
Washington is a monopolistic Workers' Comp state. Subs must carry coverage through the state fund rather than a private insurer. Verifying that state-fund coverage is active is required, and PaperBoss tracks that alongside private COIs and other documents.
How do I collect W-9s from subs in Washington?
The IRS requires you to collect a Form W-9 from any US contractor you pay $600 or more in a tax year so you can issue a 1099-NEC. PaperBoss sends each sub a secure upload link for their W-9 during onboarding, stores it encrypted, and exports clean data for 1099 season.
Does PaperBoss work for general contractors in Washington?
Yes. PaperBoss is built for US general contractors in all 50 states, including Washington. Document types, compliance workflows, and tax requirements (1099-NEC, W-9) are all US-specific.
How much does PaperBoss cost?
PaperBoss starts at $29/month for Starter, $79/month for Pro, and $149/month for Business. Every plan includes a 14-day free trial with no credit card required.
Built for Washington general contractors.
Every day without tracking is a day you’re exposed. One uninsured sub can cost you the whole job.
14 days free · No credit card