$9,755
WC audit hit on a $50K uninsured sub payment. At the standard $19.51/100 adjustment rate.
Claim denied
What happens when a sub works without a valid COI on file.
$310/form
Max IRS penalty per missing 1099 from a sub without a W-9.
The problem
Every GC has the same headaches.
Expired COIs on active jobs
One lapse voids your own insurance coverage. All it takes is one sub who forgot to renew.
W-9s missing at tax time
January arrives. Your accountant needs 1099s. Half your subs never gave you a W-9.
Spreadsheets that quietly fail
You know the expiry is in there somewhere. You just can't find it until it's too late.
What PaperBoss does
One place. Everything tracked.
Automated expiry alerts
Alerts at 90, 60, 30, and 14 days before any COI expires. To you and to your sub.
Sub upload links. No account needed
Send a link. Your sub taps it, uploads the file. Done. Works on any phone.
COI, W-9, WC Exemption, Lien Waiver
Every compliance document in one place. Export to CSV for your accountant or auditor.
Auto-Read: AI-powered field extraction
Every upload is read automatically. Carrier, policy number, expiry dates, and endorsements are extracted and pre-filled — no manual data entry.
How it works
Set up once. Runs on its own.
01
Add your subs
Name, email, trade. Takes about two minutes for a full roster.
02
Request documents
Pick which docs you need. PaperBoss emails your sub a direct upload link.
03
Sub uploads via link
No account. No app. They open the link, upload the file. PaperBoss auto-reads the document and you get notified.
04
Alerts run automatically
PaperBoss tracks expiry dates and sends reminders before anything lapses.
Why not the free tools?
The free tools stop at COI.
TrustLayer and BCS are solid for basic COI tracking — and they're free. But a W-9 missing in January costs more than a year of PaperBoss.
Pricing
Starts at $29/mo.
No demo call required.
14-day free trial on every plan. Sign up and be fully set up in under 10 minutes. If it doesn't pay for itself the first time it catches an expiring COI, cancel — no questions.
View plans & pricing →